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Outlook Express | Applications | Outlook Express Main Page |


Contents

Tutorial

General

Outlook Express is the final version of the Microsoft mail programs that runs like its own application. The Most recent version was 6.x (most common version was 6.0). After Microsoft Vista is was discontinued and has been replaced by Microsoft "Windows Mail" which also has been upgraded to "Windows Live Mail. Information about the Windows Live Mail application can be found on the Microsoft Windows Live Mail Website page. 

Outlook Express will not work with Windows 7.

A different version was simply called "Outlook", this version is similar to Outlook Express but mostly came bundled with the Microsoft Office Products. It was not as flexible as Outlook Express and was discontinued prior to Outlook Express..

 

About the Files used by Outlook Express.

Location of the Files -

The data is stored in  a folder with a deep link path. Most likely in the "C:\Documents and Settings\owner\Local Settings\Application Data\Identities\{b6166 .more letters and numbers..786D}\Microsoft\Outlook Express" folder

How to find the "Stored Location" of the data files.

Size of the Files -

The outlook Express files such as inbox have a file extension of .DBX, for example the Inbox file name is "Inbox.dbx".

As you use outlook express, these files will get very large. It is important to note that once any of these files has grown past the 200mb size, you can start having problems.

Extremely Large File Size of any one folder is the most common cause of problems in Outlook Express.

The "Sent Items" and "Deleted Items" can become very large if you do not continuously delete emails and subsequently compress the folders. You will not know this is happening unless you monitor the file sizes.

As you receive emails they are stored in the "Inbox", which over time will get larger in size. To make the file smaller, you delete emails making them go in the "Deleted Items" folder. When this happens, you would expect the "Inbox" to get smaller but it does not.

The space used by the deleted email is still taken up by empty space. In order to reclaim this space in the "Inbox" (or any other folder), you will need to "Compress" the folder.

For example, lets say you receive a lot of emails, and for many years have been deleting them. They would go into the Deleted Items folder. At some point the file size of the file "Deleted Items.dbx" has 10000 emails with lots of pictures and grows to a staggering 1GB ins size. This is not good since Outlook Express can have problems with files larger then 200mb and you stand to loose data if something happens like an unexpected reboot. 

In this case you have two options... 

1) delete some or  many emails, lets say you deleted 9800 emails, and your Deleted Items folder now has only 200 emails

2) You decided you wanted to keep most of the deleted emails, by creating several new folders (for example one called emails2010 another called emails 2011) and have painstakingly moved 9800 emails from the Deleted Items folder to these new folders. See "How to Create a folder in Outlook Express.)

In both cases above, after your action the "Deleted Items" file is still 1GB in size. In order to reclaim this "Dead" space you will need to "Compress" the "Deleted Items" file. Once this is done your file will come down to the most efficient and smallest size it can be.

 

 


 

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